Eastern Michigan University’s Traverse City office offers various one-week courses over a seven-week period at Northwestern Michigan College in Traverse City. There are a variety of disciplines taught in the program from history to teacher education. The EMU–Traverse City one-week courses offer students a unique learning environment.

Course set-up

The Continuing Education Section Creation and Approval Process is completed exclusively online at http://saf.emich.edu.  If you do not have a username and password for the system please talk to your department head or contact Andrew Holmes at 734-487-9043 or aholmes@emich.edu.  

Course dates

• 4-credit courses start on Saturday at 2 p.m. and end the following Saturday at 2 p.m. (50 contact hours); Saturday 3-9 p.m.; Sunday – Saturday 8 a.m. to 3 p.m.
• 3-credit courses start on Saturday at 4 p.m. and end the following Friday at 2 p.m. (37.5 contact hours); Saturday 4-9 p.m.; Sunday – Friday 8 a.m. to 2 p.m.
• 2-credit courses start on Monday at 8 a.m. and end the following Friday at noon (25 contact hours); Monday – Thursday 8 a.m. to 2 p.m., Friday 8 a.m. to noon.
• 1-credit courses take place any consecutive 3 days for four hours (12.5 contact hours)

Team teaching

• Both instructors must be listed on the Instructor/Course Approval Form.
• Continuing Education will pay each of the instructor’s expenses for the week but each instructor will receive 50 percent of their approved course compensation.
• When determining whether or not the course will have sufficient enrollment to “GO,” the additional cost of team teaching will be considered.

• Must be indicated on the Instructor/Course Approval Form with approval from the department head and the program coordinator for payment of such expenses.
  The following information should be listed on the form: the name of the contact, cost of admission and mileage anticipated for each field trip.

• Must be indicated on the Instructor/Course Approval Form with approval from the department head and program coordinator. In no case should a presenter be added without prior written approval from the home department and Continuing Education.
• If requesting that Continuing Education cover the costs, instructors must provide an attachment with the following information concerning the guest speaker or presenter: name, social security number, address, work and home phone numbers, e-mail address, description of services rendered, why this individual was selected, dates of service provided and hours worked.
• Continuing Education will cover the cost of mileage for guest speakers and presenters from EMU to Traverse City which is 494 miles at the current mileage rate , food allowance equaling $44 per day (link to meal reimbursement) for the day the service is provided, and one night accommodation in a standard room.

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Approval confirmation

After your course is approved by the department you will receive an e-mail from the Regional Manager with the following information:

• Instructor’s Manual Web Address
• Instructor Housing Forms : Days Inn and Suites; Great Wolf Lodge
• Course meeting dates and times
• Course Reference Number (CRN) and course prefix and number
• Classroom necessities (Computer Lab and Software, Room with Sinks, Room for performance)

The deadline for housing reservation is Saturday, March 1st.

• The Instructor Housing Forms must be sent to the corresponding hotel/resort by Friday, March 9th.   Click here to print the Housing Forms: Days Inn and Suites; Great Wolf Lodge
• In addition to the amenities listed on the Housing Reservation Forms, please review the following information regarding the two options:

• Housing accommodations are as follows:
  4-credit courses - Saturday night through Friday night (7 nights)
  3-credit courses - Saturday night through Thursday night (6 nights)
  2-credit courses - Sunday night through Thursday night (5 nights)
  1-credit courses receive 3 nights accommodations
• If residing in the Days Inn and Suites or Great Wolf Lodge, the hotel statement is directly billed to EMU.
• If you choose to stay later or arrive earlier, there is a space on the reservation form to reserve your room with a credit card. It is also recommended you plan ahead of time; Traverse City is a resort town and accommodations are limited.
• If you choose not to stay at a hotel/resort indicated on the Instructor Housing Form you will be required to set up your own housing arrangements. You will also be required to pay directly for your housing arrangements, and Continuing Education will reimburse you for these accommodations up to $130 per night. Reimbursement will only take place after the receipt and itemized list of what was paid for is submitted.   Please remember, EMU will not reimburse for state or local taxes.
• Remember if your course is cancelled due to low enrollment, Days Inn and Suites and Great Wolf Lodge will NOT penalize you with a cancellation fee as others will do.

• We require syllabi to be available to students who register for classes or for those interested in registering. Registration begins March 28th, and this information is important for students trying to decide on a class.
• Submit the syllabi as a Microsoft Word attachment via e-mail to traverse.city@emich.edu. Alternatively, you can create your own Web page, and then simply send an e-mail with the URL.
• We recommend your syllabi include:
  -Instructor Spring and Summer contact information
  -Book/course pack used for the course and where it can be purchased
  -Materials students should bring/complete prior to arriving in Traverse City, i.e., pre-class assignments, readings for the week, etc.
  -How the student will be evaluated

• Each class has its own individual needs and preferences. Please e-mail Jacqui Frensley (jacqui.frensley@emich.edu) or Shannon Ward (sward3@emich.edu) with your classroom preference and needs. For example, does your class require tables and chairs, sinks, close proximity to the library, computer lab, a large area for performance or do you only plan to use the classroom only if it rains?
• We will do our best to place you in the classroom that best fits your needs. Enrollment will always be considered when assigning classrooms.
• If your class is in a computer lab you must also submit your software request. Please do not assume the software is already on the computer, as Northwestern Michigan College may not have the required licenses.
• Please do not assume the classroom will be only yours all week. There are many NMC evening classes throughout the summer. Therefore, you cannot leave your materials in the classroom.
• Class locations will be posted at www.ce.emich.edu/oneweektc at least two weeks before the class begins.

• Complete the Audio/Visual Request Form and fax it to the Traverse City office (231.995.1751) or e-mail the information to Jacqui Frensley (jacqui.frensley@emich.edu). Click here for the Audio/Visual Request Form.
• Equipment available: white board, flip chart, TV/VCR, overhead projector, LCD projector, tape or CD player, laptop. Things not available include digital cameras or camcorders.
• Please do not assume that any equipment will be standard in your assigned classroom.
• We encourage you to bring your own laptop from the main campus due to the limited number available on Northwestern Michigan College’s campus.
• The Media Services personnel are available Monday-Friday 7:30 a.m.-5 p.m. and Saturday 3-5:30 p.m. to assist with challenges with equipment, laptop connections, etc. Media Services personnel can be reached by dialing 5-1070 with the campus telephone in your classroom and 231.995.1070 from off-campus phones. If you need additional equipment you must coordinate that request through the coordinator for the Traverse City Program.

• The minimum enrollment needed for an undergraduate course is 15.
• The minimum enrollment needed for a graduate course is 10.

Marketing

• The strategic plan for marketing the Traverse City one-week format courses takes place all year. We do not market individual courses only the entire program.
• In the student evaluation of the program, 50 percent of the enrolled students heard about the program through word of mouth. So promote your classes throughout your department and in your other classes.

• Shannon Ward or Jacqui Frensley can make arrangements with a local print company to have your duplications done in a timely manner. This typically takes one week.
• Copying services in Traverse City are restricted to small amounts (making one or two additional copies of a document) because the office does not have the capacity to make large amounts of duplicating. If you do need additional copying it will take a 24-hour turn-around time. Continuing Education cannot reimburse for copies made at an outside vendor. Please contact Shannon Ward if you feel you have an extenuating circumstance.

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Directions
The majority of EMU classre held at Northwestern Michigan College's main campus. Directions to the other campuses are from the Main Campus.

NMC Main Campus, 1701 East Front Street

• Take US 23 North to I-75
• North on I-75 to State Route 72
• West on State Route 72 to US 31
• Left on US 31 to NMC main campus (approximately 7 miles)

• Go West on US 31 (Front Street) to Downtown Traverse City
• Turn left on Cass Road
• Travel 1.7 miles to Dendrinos Drive
• Turn left on Dendrinos Drive (If you see Airport Road, you have gone too far.)

• Go East on US 31 (Front/Munson Street) to Airport Access Road Turn right
  on Airport Access Road
• Turn left on Parsons Road
• Turn right on Aero Park Drive

Parking
During the Spring and Summer months, EMU faculty and students do not need to obtain any type of parking permit. All main lots are available to the public; however, beware of parking in the residence lot on the main campus (Pine Lot), special needs parking places, or other specially marked lots.

Library/Computer Lab Hours
EMU faculty and students will have access to the NMC Osterlin Library and Center for Learning (NMC main campus) and the Zonta Computer Lab at the University Center. The hours of operation will be available at www.ce.emich.edu/oneweektc and will also be in your faculty packet the first day of class. Please note: There is an additional charge for every page printed in the computer lab.

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During the week
EMU–Traverse City staff members will stop by your class periodically throughout the week. If you have requests or questions please ask. The following is a list of what to expect, each day.

Saturday
The EMU–Traverse City staff will be available in the office during the afternoon and until your class begins to help direct students and answer any questions. The majority of the operations are managed in NMC's main office. Click here for a map of Northwestern Michigan College. The staff will have an informational Instructors’ Packet including: most updated class lists, expense reimbursement sheet, maps of the Traverse City area as well as the campus, a list of the other courses and instructors teaching during the week, and any other information pertaining to your week in Traverse City.

Monday
Your Instructors’ Packet will either be available for you when you check into your hotel on Sunday night or will be brought to your class first thing in the morning which will be coordinated between you and an EMU–Traverse City staff member.

Saturday and Monday
During the first hour of your class, an EMU–Traverse City staff member will give an orientation to your students and be available to answer questions.

Sunday
EMU–Traverse City office does not have regular business hours, however a staff member will go around to the class rooms between 7 a.m. and 8 a.m. to be certain the rooms are open. The staff member will also check back with you within the first hour-and-a-half to be sure there are no questions or requests.

Tuesday
EMU-Traverse City Program's Instructor Feedback and Collaboration Dinner: Continuing Education will cover the cost of ONLY you.   Other family members are welcome however the University will not cover their meal.   As always, alcohol is not included.

Compensation and expenses

• Faculty receive the overload-rate, based on the AAUP contract

  • $1,400 per credit hour

• Non-Faculty instructor

  • $1,000 per credit hour

• Compensation will take place the first pay period after your class ends.

  • For example, your class is June 18-24th, you will be paid on June 30th on your regular pay check

• Grading Stipends

  • Starting with the 26th student, faculty will receive $50 per credit hour at the end of the semester on a separate check.

Reimbursement for meals

The University will reimburse employees for meal expenses on a per diem basis. Per Diem rates are located by city on the Accounts Payable website and as of 1/16/07 is $44 per day. Receipts for meals are NOT necessary since actual expenses will not be reimbursed. Meals will only be reimbursed when overnight travel is required.

Since all food and beverages will be reimbursed at the IRS per diem rate, the University P-card may NOT be used for meals while traveling on University business.

EMU will provide reimbursement for $44 per day - $8 for breakfast, $12 for lunch, $21 for dinner, and $3 for incidentals.  You are no longer required to keep receipts.

• 4-credit course - reimbursement begins Saturday at lunch and ends the following Saturday at lunch (totaling a maximum of $299)*

• 3-credit course - reimbursement begins Saturday at dinner and ends Friday at lunch (totaling a maximum of $243)*

• 2-credit course - reimbursement begins Sunday at dinner and ends Friday at lunch (totaling a maximum of $199)*

• 1-credit course - reimbursement begins dinner the day before the class starts and lunch the day the class ends (totaling a maximum of $135 if weekend and $114 if it falls on a Tuesday)*
  

*Please note these totals take into account the Faculty Feedback/Collaboration Dinner provided for you on Tuesday evening.

Reimbursement for mileage

• When you submit your Acknowledgement Form to Continuing Education, you will automatically receive the roundtrip mileage from EMU to the center point of Traverse City which is 492 miles at a rate set by EMU Board of Regents .

Note: You will not receive mileage from your hotel to the classroom or gasoline reimbursement.

• Additional mileage will only be reimbursed if a field trip was indicated on the CE Course/Instructor Approval Form, signifying the estimated amount of mileage to be reimbursed. Shannon Ward will provide an additional sheet to be included with the reimbursement envelope listing the exact mileage.

Reimbursement procedure

• By signing the Acknowledgement Form included in the Instructor Packet, you will agree to comply with the University reimbursement policies. EMU - Traverse City staff will ask you to sign this form the first day of class so the paperwork can be processed immediately.
• Instructors will receive $44 per day and the mileage to and from Traverse City within 2-4 weeks after the start of class.

Expense Envelope

• You will not need to complete the expense envelope unless you have one of the following:
• Housing accommodations other than Days Inn and Suites or Great Wolf Lodge
• Course supplies with approval by Shannon Ward included in the envelope
• If you are submitting the envelope, you will receive two reimbursement checks. One with your per diem rate for meals and for the mileage. The second check will include what was submitted in the expense envelope.
• Course supplies over $3 per student are at the cost of the student and will not be reimbursed. All supplies purchased to be reimbursed must have prior approval from Shannon Ward.
• To submit your receipts for the additional expenses (housing accommodations other than Days Inn and Suites and Great Wolf Lodge, receipts for approved course supplies) you will need to hand write the additional expenses on the approved Expense Reimbursement form in the Instructors Packet and include in the Expense Envelope
• Please send the envelope to:
• Continuing Education in 101 Boone Hall, Attention: CE Accounting
• Or bring them to the Traverse City office at the EMU Traverse City Office in the lower level of the East Hall

Shannon Ward, Manager Northern Michigan Programs
sward3@emich.edu

Jacqui Frensley, Customer Service Representative
jfrensley@emich.edu

NMC University Center
2200 Dendrinos Drive, Suite 200-M
Traverse City, MI 49684

June, July and August
Lower Level East Hall Dormitory
NMC Main Campus
1701 East Front Street
Traverse City, MI  49686

231.995.1750
231.995.1751 fax
877.368.8289 toll free